The business world is full of complex and also simple processes that can be the difference between being successful and going broke. There are lots of small nuances that are able to help most individuals thrive in some areas that are really hard. When you are part of a department of a company that is based on shipping items or receiving them the processes that the department creates are key. Especially when a job is designed around physical movement and repetitive tendencies lots of good plans need to be in place to ensure that the department is running smoothly. In the area of shipping this is a key element to success. So I want to run through a few processes that I have found to really bump up production and lower time involved.
The first important thing is make sure that all your shipping supplies are ordered and accounted for and documented. This means knowing what items you have on hand. This can be done by making an inventory of everything that you use on a daily, weekly, and monthly basis. It is important to know what you have and what you use. This is best done by creating a spreadsheet, and it is easy to do on a computer. Excel or google sheets can create a simple sheet where you can label your shipping supplies.
Now the next thing to do is to track them. Everyone morning track how much you started with and how much you ended. If its tape that is used, count the rolls and make each person responsible and let them know this is to understand what we are using and to save money. Be honest with your staff and they will appreciate knowing that they are contributing to lowering costs and then hold them accountable. From here once you know how much is being used. Start creating the most efficient way of using the products.
If you are taping boxes and using bubble wrap, have the staff work on finding the most efficient way to pack and ship everything. Generally, the most efficient way and cheapest way actually saves time. Have them work on creating separate processes that speed up their job and allow them to do more faster and then reward them for it. Don’t put more on their plate by being more efficient. Give the staff a bonus or reward or extra time. This is how you create a great department.