Often a small purchase will be packed into a very large box simply because this is the largest box you have available. You take additional wrapping material (paper, bubble etc.), tape it closed and ship it. Although the product itself arrives safely, packing this way takes longer than necessary and uses unnecessary materials.

By matching your packaging supplies to the products you are shipping, you can easily reduce excess packaging. First determine what you commonly ship. Then determine how you currently package these common items.
Measure some of your most common products. Add any additional wrap or padding before measuring if required. By adding any additional wraps/padding you will get a better idea of the actual amount of space required inside the box. An individual item by itself may fit in a small box, however, the same item, wrapped for shipment purposes, may require additional space.
Your objective should be to provide sufficient space for protection without allowing excessive space to create movement. A box that is too small may cause pressure on the product; whereas a box that is too large allows for movement of the product, unless you choose to fill the excess space. In either case neither option is helpful for making the packing process easier.
You may find that a limited number of boxes covers most of your shipping requirements. Using the previous example of selling candles, you may want to use two different box sizes: one size for shipping a single candle and another for shipping multiple candles. Using a larger box for each shipment would make no logical sense.
Next evaluate the types of materials used to support the products. Use of packing paper to fill voids and/or stabilize heavier items is acceptable. Use of bubble cushioning or foam is best suited for providing added protection to fragile items that may experience minor scratches or breaks upon impact.
In general, using more filler does not equate to increased protection. If you find that there is too much excess space within the box then reducing the size of the box may eliminate many of the issues associated with the current design. When preparing to ship a sample order, gently rock it back and forth to assess whether the item(s) are able to shift within the box. If so, review both the fit of the item and the type/amount of padding prior to closing/sealing.

There are times when an item requires no box. Examples include soft goods (shirts), which can be shipped in a proper-sized shipping bag. Paper documents, likewise, may require a rigid mailer to prevent bending during transit. Identify the proper outside container (box/mail bag) appropriate for each specific application rather than relying solely on your preference for a particular box size.
Prepare a simple packing note for your standard shipments. Record the size of the box or mailer, type and quantity of padding utilized, and any other pertinent information regarding closure/assembly. This will allow all personnel responsible for preparing shipments to prepare products in a consistent manner.
When introducing new items or receiving damaged merchandise, refer to your packing notes as they will assist you in identifying possible alternatives to improve packaging procedures. With the correct packaging supplies and established guidelines, you will have fewer opportunities to unnecessarily “pack” empty space and more opportunity to efficiently process shipments.

















